Information Technology Policies & Procedures
Software/Hardware Acquisition
The NWCNHS Department of Information Technology is organized under the Associate Dean of Administrative Affairs. The responsibility of the Department of Information Technology is to assist the College with computer purchases, software upgrades, inventory and compliance. Every effort will be made to ensure that faculty and staff are provided with the technology resources needed to efficiently perform job duties and maintain alignment with the Strategic Plan of NWCNHS. Depending on budgeting constraints, FIU-owned devices are eligable for upgrade every 5 years. The below policies describes acquisition, replacement and inventory guidelines.
Windows 10 (End of Life)
Windows 10 officially reaches its "End of Life" on October 14, 2025, meaning Microsoft will stop providing technical support, feature updates, and security fixes. In response, the University has implemented the Windows 11 migration project. All Windows 10 devices must be updraded to Windows 11 or replaced with newer devices.
In addition to the Windows 11 migration project, all FIU Apple devices will be migrated from from Jamf to Addigy, the new management platform.
Computer Upgrades and Software Purchase Requests
Beginning in the Summer-2025 semester, computers and laptops will be replaced with one laptop and docking station solution. Dependent of budgeting factors, Please utilize OneDrive, SharePoint, Microsoft Teams or other cloud based application to migrate and access your files from any device.
Loaner and emergency laptops or IT equipment will be available for meetings, special events or classroom presentations. All equipment must be signed out by a NWCNHS faculty or staff (no students), and returned to the IT office in the same condition. See Usage policy below.
All software not listed on the FIU UTS Software List for FIU-owned computers must be approved by the Associate Dean of Administrative Affairs prior to the submission to the Office of the CIO for purchase. Please consult with the NWCNHS IT Department prior to submitting your request.
Usage Policies
Equipment is the property of Florida International University Nicole Wertheim College of Nursing and Health Sciences (FIU NWCNHS) and is loaned for your use as long as you remain a faculty or staff member at FIU NWCNHS. On termination of employment with the NWCNHS, you must return the equipment to the IT office (AHC3-206) by your last working day. If the equipment is lost, stolen or damaged beyond normal wear and tear, you agree to reimburse the College of Nursing and Health Sciences the original or depreciated cost of the Equipment. All NWCNHS faculty and staff will be required to sign the College Property Agreement form.
Equipment is the property of Florida International University Nicole Wertheim College of Nursing and Health Sciences (FIU NWCNHS) and is loaned for your use as long as you remain a faculty or staff member at FIU NWCNHS.
International Travel Technology requirements
Due to the increased risk of data loss and theft of proprietary research work, it is recommended that all documents and specialty software be removed from FIU-owned laptops while traveling abroad. It is also recommended that all jump-drives and external storage devices remain in your offices locked and stored away. The University has provided several secure options for accessing software and stored documents while traveling.
- OneDrive
- Microsoft Teams
- SharePoint
Let us know your travel plans. Travel notification link coming soon.
IT Security Policies
- Digital Millennium Copyright Act Policy states that "no users of the University's IT resources shall download, upload, or distribute in any fashion, copyrighted material in any form except as permitted under copyright law".
- FIUnet Acceptable Use Policy states that "by logging into this system, you agree to abide by all applicable federal, state and local laws, State of Florida Board of Governors rules, and University rules, regulations and policies".
- Data Stewardship Procedures state that "University employees, students and authorized users of the University's IT shall access and use highly sensitive date only as may be strictly necessary in the performance of their job or role at the institution in accordance will all applicable state and federal laws". View these and other policies.
NWCNHS will use the acceptable use policies and guidelines set forth by the FIU Department of IT Security. For a full list of the University's security policies and training workshops, please visit their site at https://security.fiu.edu/.
Prohibited Technologies
To veiw the full list of prohibited technologies, banned apps and software, please visit the IT Security Office site at Prohibited Technologies | FIU IT Security Office